Administration Officer – Hotels at Jhpiego Tanzania
Position: Administration Officer – Hotels
- Employer: Jhpiego Tanzania (Johns Hopkins University Affiliate)
- Duty Station: Dar es Salaam, Tanzania
- Reporting To: Senior Operations Manager
- Experience Required: Minimum 6 years of progressive experience in administration, travel/hotel coordination, facilities, or office operations (NGO or international private sector background preferred)
- Education: Bachelor’s degree in Business Administration, Public Administration, Management, or a related field
- Date Posted: September 4, 2026
- Closing Date: September 11, 2026
- Job ID: 143473
Role Overview & Key Responsibilities
- Hotel & Travel Management: Oversee hotel bookings, rates renegotiation, vendor contracts, and database updates on internal systems (my.jhpiego.org); process purchase orders (POs), conduct monthly statement reconciliations, manage VAT refund attachments, and coordinate with finance to close unpaid POs in QuickBooks across central and zonal offices.
- Office & Facilities Operations: Supervise support staff (security and cleaners), maintain physical office infrastructure, manage utilities, handle office equipment maintenance/repairs, and ensure building safety and asset protection.
- Front Office & Administration: Oversee incoming mail/invoices, maintain reception standards, operate PABX systems, manage office supply inventory, and coordinate with procurement to align with program plans.
- Vendor & Compliance Oversight: Monitor service provider performance, track after-sales service agreements, and enforce donor/organizational compliance standards.
Qualifications & Competencies
- Education: Bachelor’s degree in Business Administration, Public Administration, or related discipline.
- Experience: 6+ years in administrative, office management, facilities, or travel/hospitality logistics roles.
- Languages & Technical Skills: Professional proficiency in English and Kiswahili; basic computer proficiency and PABX system operation experience.
- Soft Skills: High integrity, confidentiality, strong multi-tasking skills under deadline pressure, and proactive problem-solving.
How to Apply
- Submission Requirements: Upload a single compiled document containing your Cover Letter, Resume/CV, and References.
- Deadline: September 11, 2026.
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